· Complete negotiations with future
Landlord
· Appoint person to manage the moving
process
· If necessary, negotiate release from
current space
· Determine the number of employees moving
· Discuss plans with employees and solicit
their input
5 - 4
· Advise facility managers at both the
former and future building in writing of the
upcoming move
· Design new office space plan, including
carpet, paint & window treatments
· Audit existing furniture, furnishings,
equipment and machines for use in the future
space
· Order new furniture, furnishings, equipment
and machines
3
· Prepare artwork for announcement letter,
business cards, letterhead and envelopes
· Establish criteria for purging files
and throwing out old materials
· Arrange for moving company to move
office furniture and equipment to new facility
· Arrange for exclusive use of elevators
in both buildings for move days
2
·
Inform current customers of the move, visit
some in person
· Get change of address cards from the
post office
· Apply for and obtain certificate of
insurance
· Arrange for extra help to pack, clean
and unpack
· Contact the phone company to reserve
new phone numbers or arrange for the transfer
of existing-ones
· Install custom wiring for telephone
and computer networks
· Schedule telecommunications installation
· Make appointments with utility companies
for cutoff and new hookups
1
· Review
final plans of move with employees
· Order cartons and boxes for use during
move
· Label all furniture and equipment
· Distribute to employees maps with directions
to new facility
· Change address on website and on email
signatures in computers
1 week
· Empty
desks
· Clear supply cabinets
· Carefully pack breakable items
· Center typewriter carriages
· Back up computer data on disks
· Disconnect and label computer equipment
· Drain liquids from equipment
· Tag all equipment, desks, chairs, desk
pads and chair pads
· Check and record condition of all furniture
and equipment
· Label and carefully pack shelves and
shelf pegs